Request a Copy of your Medical Records

The introduction of the General Data Protection regulations (GDPR) in 2018 gave patients the right to request a copy of their notes free of charge.

Before we can release notes to you your GP has to carry out a number of checks to ensure that we do not release information that is generally treated as exempt for disclosure and should not be disclosed if;

• it is likely to cause serious physical or mental harm to the patient or another person,
• it relates to a third party who has not given consent for disclosure (where that third party is not a health professional who has cared for the patient) and after taking into account the balance between the duty of confidentiality to the third party and the right of access of the applicant, the data controller concludes it is reasonable to withhold third party information,
• it is requested by a third party and, the patient had asked that the information be kept confidential,
• the records are subject to legal professional privilege. This may arise in the case of an independent medical report written for the purpose of litigation. In such cases, the information will be exempt if after considering the third party’s right to access and the patient’s right to confidentiality, the data controller reasonably concludes that confidentiality should prevail,
• it is restricted by order of the courts,
• it relates to the keeping or using of gametes or embryos or pertains to an individual being born as a result of in vitro fertilisation,
• in the case of children’s records, disclosure is prohibited by law, e.g. adoption records.

We have to reduce GP appointments to give your doctor time to carry out these checks, (if you have a complex medical history this can take a full morning).

We appreciate that there can be genuine reasons for making a request to see all of your medical record, and we do not wish to put obstacles in your way.

Before we complete this work we would like to ask you to consider the following:

• Do you need all of your record?
• Are you able to access your information online?

You can register for online access to view your medical record electronically. Please view our Patient Access Online Services news post which will provide you with the information you require to register for online services.

You may also be able to obtain the information you are seeking from another source. i.e Hospital consultants.

Alternatively, if you still require a copy of your records, please confirm your requirements by filling out this form.

Subject Access Request

If you are human, leave this field blank.

Section

Address:

Postcode:

NHS Number:

(If known)

*

I confirm that I have read all the terms outlined on this page regarding requesting documents from my medical record.

Please select from the following: *

I wish to receive a copy of my medical record but I would like to see any information you hold relating to either a specific time period or investigation/report/consultation

I wish to make a Subject Access Request for a full copy of my medical record from birth

Please describe either the time period or the investigation/report/consultation you wish to see:

Details of information required:

Date from:

Please use this format: DD/MM/YYYY

Date to:

Please use this format: DD/MM/YYYY

I would like to receive my medical records via: *

Email

Hard copy (please note a small charge will occur)

By submitting this form, I agree that: *

I agree to be responsible for the security of the information that I see or download.

I understand that if I choose to share my information with anyone else, this is at my own risk.

I understand that I will contact the practice as soon as possible if I suspect my records have been accessed without my permission or unlawfully.

I understand that I will contact the practice if I see information that is not about me or is incorrect.

Signature: *

Date:

How to take a photo of yourself holding your ID

• Take the photo in a room with enough light
• Select the highest photo quality on the device you use to take the photo
• Hold up the document next to your face, like in the example image
• Make sure both your face and ID are clear on the photo - nothing on the ID can be covered or censored
• If your photo is not of high enough quality (sufficiently sharp and not blurry), we will request a better copy.

To complete you request, please upload a picture of you holding your proof of identity, this should include a photographic ID.

Drop a file here or click to upload Choose File

Maximum upload size: 67.11MB

Submit